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Read the Script: Start by thoroughly reading the script to gain a clear understanding of the story, characters, locations, and any specific requirements.
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Create a Script Breakdown Sheet: Set up a spreadsheet or use specialized script breakdown software to create a breakdown sheet. Each row should represent a scene, and each column should contain relevant categories for analysis. NOTE: Assistant Directors and Script Supervisors will also breakdown the script in order to prepare for their unique functions during filming. The one I provide here is for the purposes of creating a budget.
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Identify Elements: Go scene by scene and identify all the elements mentioned in the script. These elements can include characters, props, vehicles, animals, special effects, stunts, visual effects, wardrobe changes, makeup requirements, and more. Capture each element in a separate column on the breakdown sheet.
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Determine Quantity and Duration: For each element, note the quantity and duration required. For example, if a scene involves two characters, specify “2” in the column for characters. If a character changes outfits within a scene, note it accordingly. If a scene requires a specific prop, make a note of the prop and the number of times it appears in that scene.
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Identify Locations: Note all the different locations mentioned in the script. Include any information about the type of location (indoor or outdoor), whether it’s a practical location or set, and any special requirements associated with the location.
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Consider Technical Requirements: Pay attention to any technical requirements mentioned in the script, such as special camera movements, crane shots, aerial shots, or other specific equipment needs. Make a note of these requirements as they may have cost implications.
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Categorize Elements: Group similar elements together to simplify analysis. For example, categorize all props, vehicles, or costumes under separate headings. This will help you identify patterns and estimate costs more efficiently.
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Research and Estimate Costs: Research the costs associated with each element. This can include contacting vendors, rental houses, or industry professionals for quotes or using historical data from previous productions. Estimate costs based on your findings and enter them into the breakdown sheet.
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Calculate Totals: Sum up the costs for each element and category to calculate the total estimated budget for each section. Consider adding a contingency buffer to account for unexpected expenses or unforeseen circumstances.
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Review and Adjust: Review the breakdown sheet, ensuring all elements are captured, and the estimated costs are reasonable. Adjust as necessary to fit within your overall budget limitations.
Breaking down a script for budgeting requires attention to detail and careful analysis. It’s important to collaborate with key production team members, such as the line producer or production manager, to ensure accuracy and comprehensive coverage of all elements in the script.
